CHAPTER ONE

INTRODUCTION

1.0 Introduction

Church records management is an area that nobody in the church thinks about; they simply expect that when they need access to a record, someone from the church will be able to find it. While we all wish records were that simple, the fact is that efficient management of records requires some thought and planning to make accessing them go smoothly.

The records of the developments and decisions of your church, whether in traditional paper form or electronic, are important sources of information about its life. These records can include minutes of meetings, membership rolls, newsletters, annual reports, programs, etc, as well as photographs and recordings. These records are important now and in the future - for example, they will be needed by church officers who are responsible for planning and decision making in your church and denomination. Researchers from historical societies, students and the community will also find them useful in analyzing the story of your church and district. These records may also be needed by the church for legal reasons and could help to protect the church and its members in cases of litigation. So it is vital that these records be properly made in the first place, then carefully stored and well managed.

1.4 Significance of the Study

The significance of the study is that it will provide the Apostolic church with an automated system for managing membership record. It will aid easy management of information concerning church members and aid accountability of membership. The identity of members of the church can be easily confirmed. The study will also serve as a useful reference material to other researchers seeking related information on the subject.

1.5 Scope of the Study

This study covers automated membership record management system using Apostolic church, Ikot Ekpene district as a case study.

1.6 Organization of Research

This research work is organized into five chapters. Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

Chapter three is concerned with the system analysis and design. It presents the research methodology used in the development of the system, it analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

Chapter four presents the system implementation and documentation, the choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

Chapter five focuses on the summary, constraints of the study, conclusion and recommendations are provided in this chapter based on the study carried out.

1.7 Definition of Terms

Database: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated

Member: Somebody who belongs to and participates in a particular group by birth or choice

Management: The organizing and controlling of the affairs of a business or a sector of a business

System: Is a set of things working together as part of a mechanism.

AUTOMATED MEMBERSHIP RECORD MANAGEMENT

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