DESIGN AND IMPLEMENTATION OF ONLINE HOSTEL MANAGEMENT SYSTEM

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Computer Science Department

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Abstract

Managing the student's accommodation application process at College of Agriculture

Lafia is a complex and time-sensitive task. This research work deals with the problems of

managing and allocating hostels to students in College of Agriculture Lafia and to avoid

the problems which occur when carried out manually. The aim of this research work

"Online Hostel Management System" is to develop a web based system with a central

database that will automatically allocate rooms to students, manage records related to the

hostel, the system designed will keep track of all the available hostel rooms, their

occupants and fund generated from hostel fee. Information for this research work was

collected from two forms of data which are primary and secondary data. These are done

by semi structured interviews and exploitation of the services of the library from

textbooks, journals, internet and other materials for purpose of better understanding. The

new system was implemented using PHP and MySQL. The result of the research is a

Hostel Management and Allocation System for College of Agriculture Lafia.

TABLE OF CONTENTS

DECLARATION - - - - - - - - - - - - - - - - - - - - - . ii

APPROVAL - - - - - - - - - - - - - - - - - - - - - - .iii

DEDICATION - - - - - - - - - - - - - - - - - - - - - . iv

ACKNOWLEDGEMENTS - - - - - - - - - - - - - - - - - - x

ABSTRACT - - - - - - - - - - - - - - - - - - - - - - v

LIST OF FIGURES - - - - - - - - - - - - - - - - - - - - x

LIST OF TABLES - - - - - - - - - - - - - - - - - - - - . ix

CHAPTER ONE: INTRODUCTION - - - - - - - - - - - - - - - - 1

1.1 BACKGROUND OF STUDY - - - - - - - - - - - - - - - .. 1

1.2 BRIEF HISTORICAL BACKGROUND OF THE COLLEGE - - - - - - .. 1

1.3 STATEMENT OF THE PROBLEM - - - - - - - - - - - - - . 3

1.4 AIM AND OBJECTIVES OF THE STUDY - - - - - - - - - - - . 3

1.5 SCOPE OF THE STUDY - - - - - - - - - - - - - - - - 3

1.6 LIMITATIONS - - - - - - - - - - - - - - - - - - - . 4

1.7 SIGNIFICANCE OF THE STUDY - - - - - - - - - - - - - - 4

1.8 DEFINITION OF TERMS - - - - - - - - - - - - - - - - .. 4

CHAPTER TWO: LITERATURE REVIEW - - - - - - - - - - - - - - 6

2.1 DEFINITION OF HOSTEL - - - - - - - - - - - - - - - - 6

2.2 HISTORICAL DEVELOPMENT OF HOSTEL - - - - - - - - - - . 6

2.3 STUDENT HOUSING IN NIGERIA TERTIARY INSTITUTIONS - - - - - .. 7

2.4 INFORMATION SYSTEMS - - - - - - - - - - - - - - - . 8

2.5 COLLEGE MANAGEMENT - - - - - - - - - - - - - - - 9

2.6 STUDENT MANAGEMENT - - - - - - - - - - - - - - - . 11

2.7 CURRENT SYSTEM AT COLLEGE OF AGRIC LAFIA - - - - - - - 12

2.8 OTHER RELATED WORKS - - - - - - - - - - - - - - - . 13

CHAPTER THREE: RESEARCH METHODOLOGY - - - - - - - - - - - 16

3.1 THE METHODOLOGY FOR THIS WORK - - - - - - - - - - - . 16

3.1.2 ADVANTAGES OF OBJECT ORIENTED METHODOLOGY - - - - .. 16

3.2 SYSTEM ANALYSIS - - - - - - - - - - - - - - - - - 17

3.2.1 ANALYSIS OF THE EXISTING SYSTEM - - - - - - - - - - . 17

3.2.2 ADVANTAGES OF THE EXISTING SYSTEM - - - - - - - - .. 17

3.2.3 DISADVANTAGES OF THE EXISTING SYSTEM - - - - - - - .. 17

3.2.4 ALTERNATIVE SOLUTION TO THE PROBLEMS IDENTIFIED - - - . 18

3.2.5 JUSTIFICATION FOR THE PROPOSED SYSTEM - - - - - - - .. 18

3.2.6 ANALYSIS OF THE PROPOSED SYSTEM - - - - - - - - - .. 19

3.2.7 ADVANTAGES OF THE PROPOSED SYSTEM - - - - - - - - 19

3.2.8 DISADVANTAGES OF THE PROPOSED SYSTEM - - - - - - - 19

3.3 DATA COLLECTION METHOD - - - - - - - - - - - - - - 20

3.3.1 PRIMARY SOURCE OF DATA - - - - - - - - - - - - - 20

3.3.2 SECONDARY SOURCE OF DATA - - - - - - - - - - - - 20

3.4 SYSTEM DESIGN AND SPECIFICATION - - - - - - - - - - - . 20

3.4.1 DATAFLOW DIAGRAM - - - - - - - - - - - - - - .. 21

3.4.2 ENTITY RELATIONSHIP MODEL - - - - - - - - - - - - 24

3.4.3 USE CASE MODEL - - - - - - - - - - - - - - - - .. 26

3.5 SYSTEM REQUIREMENTS - - - - - - - - - - - - - - - . 27

3.5.1 FUNCTIONAL REQUIREMENTS - - - - - - - - - - - - .. 28

3.5.2 INPUT REQUIREMENTS - - - - - - - - - - - - - - . 28

3.5.3 OUTPUT REQUIREMENTS - - - - - - - - - - - - - - 28

3.5.4 HARDWARE AND SOFTWARE REQUIREMENTS - - - - - - - .. 28

3.6 TABLE SPECIFICATION - - - - - - - - - - - - - - - .. 29

3.7 DESIGN TOOLS FOR THE PROJECT - - - - - - - - - - - - 32

CHAPTER FOUR: ANALYSIS AND DISCUSSION OF RESULTS - - - - - - - . 35

4.1 ANALYSIS - - - - - - - - - - - - - - - - - - - .. 35

4.2 DISCUSSION OF RESULTS - - - - - - - - - - - - - - - . 35

4.2.1 THE HOME PAGE - - - - - - - - - - - - - - - - . 36

4.2.2 THE USER’S LOGIN PAGE - - - - - - - - - - - - - - 37

4.2.3 THE STUDENTS MODULE - - - - - - - - - - - - - - 38

4.2.4 APPLICATION MODULE - - - - - - - - - - - - - - 39

4.2.5 VIEW APPLICATION MODULE - - - - - - - - - - - - . 40

4.2.6 STUDENT’S PROFILE MODULE - - - - - - - - - - - - .. 41

4.2.7 CHANGE PASSWORD MODULE - - - - - - - - - - - - .. 42

4.2.8 THE ADMIN MODULE - - - - - - - - - - - - - - - . 43

4.2.9 HOSTEL APPLICATION/ APPROVAL PAGE - - - - - - - - - 44

4.2.10 HOSTEL MODULE - - - - - - - - - - - - - - - . 45

4.2.11 VIEW HOSTEL - - - - - - - - - - - - - - - - .. 46

4.2.12 ADD ROOMS - - - - - - - - - - - - - - - - - .. 47

4.2.13 VIEW ROOMS - - - - - - - - - - - - - - - - - 48

4.2.14 VIEW STUDENTS PAGE - - - - - - - - - - - - - - . 49

CHAPTER FIVE: SUMMARY AND CONCLUSION - - - - - - - - - - - 50

5.1 SUMMARY - - - - - - - - - - - - - - - - - - - . 50

5.2 REVIEW OF ACHIEVEMENT - - - - - - - - - - - - - - 51

5.3 AREAS OF APPLICATION - - - - - - - - - - - - - - - .. 51

5.4 CONTRIBUTION TO THE BODY OF KNOWLEDGE - - - - - - - - . 51

5.5 SUGGESTION FOR FURTHER STUDIES - - - - - - - - - - - .. 51

5.6 CONCLUSION - - - - - - - - - - - - - - - - - - .. 52

5.7 RECOMMENDATION - - - - - - - - - - - - - - - - . 52

REFERENCES - - - - - - - - - - - - - - - - - - - - - .. 53

APPENDIX - - - - - - - - - - - - - - - - - - - - - - .. 54

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